Office Manager

Company: The Conservation Fund
Location: Chapel Hill
Posted on: June 1, 2025

Job Description:

TITLE: North Carolina Office ManagerLINE OF BUSINESS/DIVISION: Operations/NC Office FLSA STATUS: Non-Exempt/ Part-Time (20 hours/week)REPORTS TO: North Carolina State DirectorNUMBER OF POSITIONS REPORTING TO THIS POSITION: 0 LOCATION: Chapel Hill, NC JOB HIGHLIGHTSThe NC Office Manager provides a wide range of project support to the North Carolina (NC) Office which includes Strategic Giving, Resourceful Communities, Working Forest Fund, and Conservation Acquisitions programs. The position is located in The Conservation Fund's office in Chapel Hill, North Carolina and is responsible for all administrative functions to ensure smooth and efficient operation of the office, including the responsibilities outlined below. WHAT YOU WILL BE DOINGTo perform this job successfully, you must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. ADMINISTRATIVE

• Serves as primary contact for office visitors, deliveries, and solicitations.
• Purchases supplies, equipment and furniture as needed for office, programs and projects.
• Maintains office machines, including printers, copiers and postage, and arranges for service as needed.
• Primary point of contact with landlord regarding building maintenance issues.
• Provides new employees, interns, volunteers and/or consultants office keys, as appropriate. Updates employee/ office guidelines and new hire process as needed.
• Picks up mail daily; sorts and distributes. Processes outgoing mail, express mail and other shipments, including Federal Express, UPS and any other shipping services required.
• Provides administrative support to the North Carolina Office staff including, but not limited to, organizing and maintaining accurate filing systems as needed, managing car rental accounts, maintaining office calendar, scheduling staff meetings, and coordinating staff lunches and holiday events.
• Coordinates office allocation, furnishings and any moving-related functions as staff offices change over time.
• Performs other office management duties and administrative duties as needed for efficient, effective operation of office and programs.
• Coordinates in-office meetings (such as NC Office meetings, NC Office program lead meetings) and occasional offsite events. INFORMATION TECHNOLOGY
  • Coordinates with The Fund's IT Department and with computer services vendor to maintain server, back up files, and troubleshoot staff technology issues.
  • Coordinates with The Fund's IT Department on Office 365 Cloud Services and other enterprise software; provides software support to program staff as needed.FINANCIAL MANAGEMENT
    • Manages bills for office expenditures. Prepares check requests for payment of expenditures. Allocatesexpenses among the Fund's NC-based programs as appropriate.
      • Coordinates with The Fund's national office finance staff on financial matters.
      • Works with State Director to prepare annual budget for North Carolina office and tracks expenditures. WHAT WE NEED YOU TO HAVE
        • One-two years' minimum experience in an office setting.
        • Excellent organizational skills; detail-oriented, with the ability to prioritize and multi-task.
        • Ability to troubleshoot basic computer hardware, software and network problems with support from IT team.
        • Excellent critical thinking skills including financial reasoning, budgeting, and mathematical skills needed to track multiple financial streams for a variety of projects.
        • Excellent interpersonal skills and telephone demeanor (ability to communicate professionally and effectively across many audiences including high level executives, project partners, donors, and team members).
        • Proficiency and experience using Microsoft Office 365 products including Word, Excel, Outlook, PowerPoint, etc. Strong knowledge and experience using Excel for data management is required.
        • Positive and flexible attitude, sense of humor, team player.
        • Self-motivated with ability to perform reliably and productively in an unstructured environment.
        • Willingness to work occasional evening or weekend hours.
        • Commitment to the mission and goals of The Conservation Fund. WHAT WE'D LIKE YOU TO HAVE
          • Office management and administrative experience preferred.
          • Familiarity with Microsoft Office and other computer programs a plus.
          • Non-Profit organization experience is a plus.
          • Certified Notary a plus. PHYSICAL DEMANDS AND WORK ENVIRONMENT
            • Position requires sitting or standing at a desk/computer for extended periods of time.
            • Position requires walking and occasional moving of equipment of up to 50 lbs.
            • Work is performed in an office setting.
            • Work is frequently performed under time-sensitive deadlines.
            • Estimated travel -10%- reliable transportation to run errands is required. COMPENSATION AND BENEFITS This is a part-time position. The salary range for this position is $23 - $26/hour. This position does not include benefits. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time, with or without notice. Frequently cited statistics show that women and people from underrepresented groups apply to jobs only if they think they meet 100% of the criteria. If you meet many but not all the criteria and feel you may be a good fit for the role, The Conservation Fund encourages you to apply. The Conservation Fund, a nonprofit corporation, is an Equal Opportunity Employer that fully and actively supports equal access for all people regardless of Race, Color, Religion, Gender, Age, National Origin, Veteran Status, Disability, Genetic Information or Testing, Family and Medical Leave status, Sexual Orientation and Gender Identity or Expression. The Fund prohibits retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint, or otherwise oppose discrimination.
              
              
              
              
              
              
              
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Keywords: The Conservation Fund, Danville , Office Manager, Executive , Chapel Hill, Virginia