Vendor & Project Coordinator

Company: American National Bank and Trust Company
Location: Danville
Posted on: June 24, 2022

Job Description:

Vendor and Project Coordinator Job Description:
Enterprise Vendor & Project Services Coordinator is responsible for assisting with the coordination of vendor vetting engagements, contract negotiations, maintaining vendor due diligence documentation, accurately and timely input of vendor data into vendor management platform ensuring adherence to the defined bank vendor management program; responsible for the overall direction, coordination, implementation, execution, control and completion of assigned projects ensuring adherence to the defined bank strategy and project methodology. Responsible for adhering to departmental service level agreements.

The position requires the employee be located with the AMNB Footprint (Roanoke, Greensboro, Danville, & Winston-Salem).

.Requirements:
ESSENTIAL FUNCTIONS FOR VENDOR AND PROJECT MANAGEMENT ROLE:

• Serve as a Vendor Project Management Administrator.
  
• Prepare and distribute vendor reports/dashboards to include but not limited to: Vendor(s) by Business Unit, Active & Criticality ratings, Evaluation vendor status, Contract negotiation cost savings/increases
  
• Contract Status: Auto-Renewals, Terminations, Vendor Escalations, Risk Mitigations, Vendor Issues, etc.
  
• Foreign vendor relationships
  
• Vendor Exception Reports
  
• Responsible for maintaining current vendor due diligence documents, contracts, addendums, etc. on central repository site.
  
• Assist business unit managers with all components of the vendor management program to include but not limited to, vendor selection process, selection criteria, contract negotiations and vendor assessments.
  
• Prepare and submit SSAE SOC Client Control Considerations reviews to business unit owners for review and completion.
  
• Obtain and distribute financials for critical and financially significant vendor relationships.
  
• Identify negative vendor performance trends and root cause.
  
• Escalate vendor related issues to management when necessary.
  
• Lead the planning and implementation of assigned project(s).
  
• Define project scope, goal and deliverables.
  
• Identify project stakeholders.
  
• Define project tasks and resource requirements.
  
• Develop detailed project plans in conjunction with the project team.
  
• Monitor and track project deliverables.
  
• Identify and monitor project milestones, gaps, risks & budget.
  
• Monitor and track project(s) budget and escalate issues to management when necessary.
  
• Produce and provide project status reports to management on a regular basis.
  
• Provide guidance and support to project stakeholders as it relates to the overall project.
  
• Manage approved changes to project scope.
  
• Coordinate project risk assessment with risk and project team stakeholders.
  
• Ensure all supporting project documentation is maintained on central project site.
  
• Co-Chair Projects Committee as deemed necessary by manager.
  
  REQUIRED SKILLS
  
  
• Excellent planning skills are essential.
  
• Good analytical and problem-solving skills required with attention to detail.
  
• Sound organizational skills and ability to recognize and change work priorities in a timely fashion.
  
• Good interpersonal skills and communication skills.
  
• Comfort level in delegating / assigning project tasks to team members.
  
• Must possess spirit of collaboration with other team members and staff.
  
• Ability to manage multiple enterprise projects and deadlines amongst business unit(s).
  
• Flexible work schedule to support project implementations.
  
  EDUCATION AND EXPERIENCE
  
  
• 1-2 years of hands-on experience in managing projects preferred.
  
• Experience with managing vendor relationships and contract negotiations.
  
• Thorough working knowledge of all project management techniques and tools to include but not limited to, Microsoft Project, Microsoft SharePoint and Microsoft Visio, Microsoft PowerPoint.
  
• Banking Operations experience a plus.
  
• Project Management Professional & Certified Regulatory Vendor Program Manager (CRVPM) certification(s) a plus.
  
• Must have general computer skills using the Windows environment.
  
  
  The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
  
  PM21PI180138073

Keywords: American National Bank and Trust Company, Danville , Vendor & Project Coordinator, Other , Danville, Virginia